Party planning checklist

Party Planning Checklist

Throwing a birthday party is an exciting way to celebrate a milestone or special occasion. However, organizing a party can also be stressful, with lots of decisions to make and details to manage. To help you stay organized and on track, we’ve put together a party planning checklist for birthday parties. Whether you’re planning a small gathering or a big bash, this guide will help you keep everything under control.

  1. Choose a theme: The first step in planning any party is to choose a theme. Whether it’s a favorite color, a beloved character, or a specific activity, a theme will help you narrow down your choices and make decisions about everything from decorations to food. It also makes the planning more fun! If you need help with theme ideas for your birthday party, we have plenty to choose from. Just search our birthday party ideas here.
  2. Decide on a budget: Before you start making any concrete plans, it’s important to decide on a budget for your party. This will help you determine how much you can spend on everything from invitations to entertainment. You don’t have to break the bank to have a fabulous birthday party! Your party can be fun and affordable if you do much of it yourself. Our party plans have great ideas for DIY birthday parties.
  3. Choose a date and time: Once you have a theme and a budget in mind, it’s time to choose a date and time for your party. Make sure to consider your guests’ schedules, as well as any other events that might be happening in your area.
  4. Make a guest list: Next, it’s time to make a guest list. This will help you determine how much food, drinks, and party favors you’ll need to provide. Are you going to invite your kid’s whole class or just a smaller close group of friends? Or perhaps you would like to just have a family gathering for your child’s birthday.
  5. Send out invitations: Once you have your guest list finalized, it’s time to send out invitations. You can do this via email, social media, or traditional mail, depending on your preferences and budget. It makes it extra fun to follow the theme in your invitations. Many of our party plans include invitation ideas.
  6. Plan the menu: No party is complete without food and drinks. Whether you’re planning a full meal or just a few snacks, make sure to choose options that fit with your theme and your guests’ dietary restrictions. And of course, plan the special birthday cake! This is usually the center of the table. Most of our birthday plans include ideas for the birthday cake following the theme.
  7. Decorate: Now it’s time to decorate! From balloons and streamers to centerpieces and tablecloths, make sure to choose decorations that match your theme and create a festive atmosphere. Check out our party plan posts for decoration ideas for each theme!
  8. Plan the entertainment: Depending on the age and interests of your guests, you might want to plan some activities or entertainment. This could include games, music, or even a professional entertainer like a magician or a clown. We also give you plenty of activity ideas with each of our themed party plans.
  9. Purchase party favors: Finally, make sure to purchase party favors for your guests to take home as a way to say, “Thanks for coming”. These could be anything from small toys and games to personalized keepsakes that match your theme. You can find bulk party favors on Amazon, often even ones that match with your theme!

By following this party planning checklist for birthday parties, you’ll be able to stay organized and on track throughout the planning process. With a little bit of preparation and creativity, you’ll be able to throw a memorable DIY party that your guests will love. And of course, don’t forget to have fun doing it!

Party Planning Help

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If you’re looking for themed ideas for your child’s next birthday party or other celebration, you’ve come to the right place! All the way from the invitations to the party favors and all the fun in-between, we’ve got you covered. Check out our featured party plans below or search our site for the specific party theme you’re interested in to find all the party ideas you need to host an awesome celebration.

Featured birthday party ideas

All Our Party Plan Ideas


  • New Years
  • Valentine’s Day
  • St. Patrick’s Day
  • Easter
  • Fourth of July
  • Halloween
  • Thanksgiving
  • Christmas


  • Baby Showers
  • Gender Reveal
  • Back to School
  • Graduation

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